Privacy Policy

Introduction

At BookDeep, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered book analysis service. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use the service.

Information We Collect

We may collect information about you in a variety of ways. The information we may collect includes:

• Personal Data: Personally identifiable information, such as your name, email address, and demographic information that you voluntarily give to us when you register with the site or when you choose to participate in various activities related to the site.
• Usage Data: Information our servers automatically collect when you access the site, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the site.
• Book Content: Text and metadata from books you upload (PDF, EPUB, TXT files) for AI analysis purposes, including full text content, chapter structure, and any annotations.
• AI Interaction Data: Your interactions with our AI chat feature, quiz responses, exam practice sessions, and vocabulary study activities.
• Payment Information: Payment transaction details processed through our payment providers (Stripe). We do not store full credit card numbers.

Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the site to:

• Create and manage your account
• Process your transactions and send you related information
• Provide AI-powered book analysis including character analysis, theme detection, symbol interpretation, chapter summaries, and historical context
• Enable interactive features such as AI chat, exam practice, vocabulary quizzes, and study tools
• Improve our AI models, service quality, and develop new features
• Send you analysis completion notifications, administrative information, and service updates
• Detect and prevent fraud, abuse, or violations of our Terms of Service

Third-Party Data Processors

To provide our services, we work with trusted third-party processors who may access and process your data on our behalf. These processors include:

• OpenAI: Processes uploaded book content to provide AI-powered analysis and insights
• Supabase: Stores user data, uploaded files, and application data securely
• Stripe: Processes payment transactions securely for book analysis purchases ($5 per book)
• Vercel: Hosts our web application and handles content delivery

These third parties are contractually obligated to protect your data and use it only for the purposes we specify. We carefully select processors that maintain high security and privacy standards.

International Data Transfers

Your data may be transferred to and processed in countries outside of Switzerland, including the United States and other jurisdictions where our service providers operate. These countries may have different data protection laws than Switzerland. By using BookDeep, you acknowledge and consent to the transfer of your data to these jurisdictions. We ensure that appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable data protection laws.

Cookies and Analytics

BookDeep uses cookies and similar tracking technologies to improve your user experience and analyze how our service is used. Cookies are small data files stored on your device that help us:

• Remember your preferences and settings
• Understand how you interact with our service
• Improve our features and user experience
• Analyze usage patterns and service performance

You can control cookie settings through your browser preferences. However, disabling cookies may limit your ability to use certain features of our service.

Data Retention

We retain your personal data and book analysis results for as long as your account is active or as needed to provide you services. Specifically:

• Book analyses are stored indefinitely so you can access them anytime
• Uploaded book files may be retained for processing and quality assurance purposes
• Account data is retained until you request deletion or your account is terminated
• Payment records are retained for legal and accounting purposes as required by law

Data Security

We implement industry-standard security measures to protect your personal information, including:

• Encrypted data transmission using SSL/TLS protocols
• Secure cloud storage with access controls and encryption at rest
• Regular security audits and vulnerability assessments
• Limited employee access to personal data on a need-to-know basis

However, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. You acknowledge that you provide your personal information at your own risk.

Your Rights

You have the right to:

• Access and receive a copy of your personal data
• Rectify any inaccurate personal data
• Request deletion of your personal data
• Object to processing of your personal data
• Request restriction of processing your personal data
• Request data portability (receive your data in a structured, machine-readable format)
• Withdraw consent at any time where processing is based on consent

To exercise these rights, please contact us at info@bookdeepai.com. We will respond to your request within 30 days. Please note that certain data may need to be retained for legal or legitimate business purposes.

Contact Us

If you have questions or comments about this Privacy Policy, please contact us at: info@bookdeepai.com

BookDeep
Switzerland
Email: info@bookdeepai.com